For
a complete copy of the Kansas Open Records Act, contact the County
Clerk (Miami County Freedom of Information Officer) or go to
www.ink.org/public/legislative, then click the “Kansas
Statutes" icon. The Kansas Open Records Act starts at K.S.A.
45-215. The Kansas Open Records Act authorizes public agencies to
charge fees for providing access to or furnishing copies of public
records. A fee schedule has been established by Resolution
R02-02-020 and may be requested
in advanced.
The following
applications are available for download through the Kansas
Department of Health and Environment.
How to Request a Record
- Check with
the Records Information Management or Local Freedom of Information
Officer (the Miami County Clerk) to determine
whether the information you need is available.
- You may be
asked to submit your request for information in writing on the
request form
provided by this office.
- Most records
will be produced within three business days from the time the
request is received. If the request is denied, you will receive
a written explanation for the denial.
Exceptions
– The Kansas
Open Records Act recognizes that some records contain information,
which is private in nature. For this reason, the Act lists a number
of exceptions, which are found in K.S.A. 45-221.
Records which are closed for this reason may include:
- Personnel
information of public employees
- Medical treatment
records
- Records which
are protected by the attorney-client privilege or the rules of
evidence
- Records containing
personal information compiled for Census purposes
- Notes and
preliminary drafts
- Records that
are closed pursuant to Kansas or Federal Law
Genealogy
Records
Available records
in the Clerk's office date from 1885-1911. Marriage records from
1857 to the present are available from the District Court Clerk
at the Miami County Courthouse.
Births
Deaths
Marriages
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